Administrative Assistant

Position Title:   Administrative Assistant

Department:      Administration

Reporting To:    CEO & Managing Director

Subordinates:   None

Mission:

The Administrative Assistant is responsible for providing administrative support to ensure efficient operation of the office, and supporting managers and employees through a variety of tasks related to organization and communication.

 

Key Responsibilities:

The Administrative Assistant will be required to carry out numerous tasks.

  • Welcoming guests and providing general support to visitors (serving beverages, … in the absence of the kitchen steward).
  • Answering and directing phone calls.
  • Booking the conference room.
  • Providing information by answering questions and requests to HCP members.
  • Maintaining the company’s contact lists of the company (internally and externally- Soft Copy).
  • Sending and receiving the faxes.
  • Handling the requests of stationary orders and office supplies.
  • Handling the maintenance of the offices.
  • Handling documents arrival to the company.
  • DHL sending and receiving.

 

Educational Background:

  • BT or University degree in Business Administration or equivalent

Previous Experience:

  • Proven administrative or assistant experience.
  • Knowledge of office management system and procedures.

Languages:

  • Fluent in Arabic and English, French is a plus

 

Behavioral Skills:

  • Reporting Skills
  • Excellent time management skills and ability to multi-task and prioritize work
  • Administrative writing skills
  • Excellent verbal communication skills
  • Strong organizational and planning skills
  • Verbal and written communication

Interrelations:

  • All “C-Food International” members (HCP’s sister Company)

Working Conditions:

  • Office Work

 

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